Microsoft has integrated Microsoft To-Do in the Outlook app. If you miss the latest data in the Outlook app, then use the Control + Command + K keys on Mac to sync the app. That has been my most-used Outlook Calendar shortcut. First, switch to the Calendar menu using the keyboard shortcut and switch among calendar views using Alt + 1/2/3/4/5 on Windows or Control + Command + 1/2/3/4/5 keys on Mac. You can easily switch among different calendar views such as Today, Week, Month, and more. First up, switch to the Calendar menu (Command + 2 on Mac or Ctrl + 2 on Windows) and use the Command + N keys on Mac or Ctrl + N on Windows to create a new event in Calendar. Outlook Calendar is one of the important parts of the Outlook experience. You can also opt for the Ctrl + Alt + J keys to mark an email as not Junk on Windows. To mark an email as Junk, use the Ctrl + J on Windows or Shift + Command + J on Mac. Junk folder lets you put away the irrelevant emails in a separate folder. Select an email and use the Shift + Ctrl + M on Windows or Shift + Command + M on Mac to move the email to a different folder. You can neatly organize the Outlook Inbox using folders. Select the mail and use Control + E on Mac or E key on Windows to send the email to the Archive menu. Outlook provides a handy keyboard shortcut to archive mail. You can use Ctrl + E on Windows Option + Command + F on Mac to use the filter in the search bar. ![]() Outlook offers an advanced search function to swift find an email that you are looking for. Select an email and use Ctrl + U on Windows or Shift + Command + T on Mac to mark it as unread. Mark As UnreadĪccidently marked an email as Read? You can quickly set it as unread by using a keyboard shortcut. You should select an email and use the Ctrl + Shift + G on Windows or Control + 0 keys on Mac to flag an email. ![]() When you flag an email, it will directly go to the Microsoft To-Do tasks app. I use the flag function all the time in Microsoft Outlook. Instead of going through all these emails, you can quickly use the Option + Command + T on Mac or Ctrl + Q on Windows to mark emails as read. It’s quite easy to fill up the inbox with the irrelevant mails from marketers, banking offers, and promotional stuff in today’s day and age. You can press the Command + J on Mac or Ctrl + F on Windows to forward the selected mail on Outlook. Forward MailĮmail Forwarding is another option that many of us use regularly. If you want to quickly reply to an email in Outlook then select the mail and hit the Command + R for Mac or Ctrl + R on Windows to open the reply mail menu. New users will have a hard time finding the relevant action button. One of the major quirks with Outlook Windows and Mac apps is that most menus and icons are small. You can use the Command + 1/2/3/4/5 on Mac or Ctrl + 1/2/3/4/5 on Windows to navigate Contacts, Calendar, Mail, and more in Outlook. ![]() You can either use the cursor at the bottom corner to move between them or opt for the shortcuts’ swift keyboard. Navigate Among Prime Outlook MenusĪs I mentioned earlier, the Outlook desktop apps have Contacts, Calendar, Tasks, and Sticky Notes integration. Memorize them and witness your productivity going through the roof. This post will cover the top fifteen Outlook keyboard shortcuts for Windows and Mac. Using keyboard shortcuts, you can quickly mark emails read, delete those marketing junk, flag an email to send it straight to Microsoft To-Do, and even compose an event in the Outlook calendar.
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